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Legal Affairs Advisor

Equitable Bank, Toronto, Ontario, Canada Req #734
Friday, June 21, 2019

Job Title:             Legal Affairs Advisor

Reports To:         Vice-President and General Counsel


Purpose of Job


Reporting to the Vice-President and General Counsel, this role will be responsible for working independently within the Legal Department providing a wide range of services to the business units. Incumbent will be involved with a diverse range of work including negotiating and reviewing third party contracts, providing advice on a new product introduction, assisting with customer and/or regulatory issues and other tasks as assigned by the Vice-President and General Counsel. 


The successful candidate will be involved in handling a significant work load, inclusive of inquiries and assignments from the different departments, as well as on legal matters arising from various statutory and regulatory changes, and as acting as a resource for the Corporate Secretary by providing general corporate secretarial-related work (such as preparing regulatory filings).


Incumbent will preserve the Bank’s reputation for integrity and work with the departments to protect the organization from sanctions with policies and procedures that meet regulatory requirements.  The Legal Department strives to maintain cooperative relationships with all internal departments, governmental policy makers, regulatory and self-regulatory agencies that govern the Bank’s businesses.


Main Activities


Day-to-Day Legal Advice/Contribution

  • Provide timely and accurate advice on a variety of issues handled by various departments to facilitate transactions within short timeframes
  • Provide recommendations to various departments within the Bank to contribute to the achievement of corporate goals by ensuring compliance with statutory and regulatory requirements
  • Review, draft and comment on documentation, and amendments to existing documentation, relating to corporate transactions/ initiatives to support changes in processes and/or enhancements
  • Assist with developing precedents for business initiatives to streamline internal processes and minimize reliance on external counsel
  • From time to time prepare, review and negotiate contracts on behalf of the Bank
  • Assist with the preparation of internal policies/procedures to reflect the best interest of the Bank and minimize potential risk. Participate in the application and follow up of the Company’s policies, procedures and internal rules
  • Provide support to Business Units on policy and process, privacy and data protection requirements, legal agreements and information governance as it relates to PIPEDA
  • Review and advise on developing legal trends (policies/procedures/new case law) and their implications on the Bank and recommend courses of action in the best interest of the Bank
  • Conduct legal research and undertake special projects as required


  • Assist, and where appropriate conduct, Small Claims litigation and protect the Bank’s interests
  • Prepare litigation documents, including filing court documents. Carry out litigation by preparing pleadings, briefs and other court documents to protect the company’s interest and mitigate legal risk and appearing in court of law on behalf of the Bank as necessary
  • Liaise with relevant parties, both internal and external, to obtain information to draft court documents
  • Assist with directing and managing the activity of external counsel. Provide advice on procedural litigation matters and assist with case and trial preparation
  • Assist in the resolution of customer complaints which may have escalated to the litigation stage
  • Analyze the probable outcomes of current cases, using knowledge of legal precedents


Training and Awareness

  • Maintain an effective and ongoing legal training and awareness program for new employees as well as ongoing training and awareness for all employees
  • Monitor and track employee performance related to training
  • Assist in developing and maintaining training materials

General Corporate

  • Assist with ensure regulatory filings are completed through various methods such as SEDI and SEDAR within required deadlines
  • Act as a resource to Bank management by making Bank records and other corporate information accessible when requested
  • Manage the Pre-Trade Clearance Tracker and Blackout periods

Legal Administrative

  • Assist and maintain all insurance policies of the Bank, leading the annual insurance renewal process including preparation of insurance applications
  • Review of consumer proposal and bankruptcy documents in order to file proof of claims on behalf of the Bank
  • Review of third-party requests for information, including requests from the Canada Revenue Agency, Revenu Québec and Production Orders and preparation of responses on behalf of the Bank
  • Review and processing of Requirements to Pay, Garnishment Orders and Restraint Orders
  • Organize and maintain the contract database including all notifications and renewals


Knowledge/Skill Requirements:

  • 3-5 years of relevant experience with at least some exposure to litigation (preferably in a legal capacity at a major public Canadian company or financial institution)
  • Completion of paralegal program from accredited college or equivalent (preferred)
  • Strong working knowledge of legal practices, terminology, Rules of Civil Procedure, and Rules of the Small Claims Court
  • General knowledge of real estate law, commercial law, corporate law, financial services, board meeting procedures and governance processes, privacy law would be an asset
  • Familiarity with the Business Corporations Act (Ontario), Bank Act and continuous disclosure requirements of a public company would be an asset
  • Experience in conducting legal research using conventional tools such as Quicklaw, CanLii, and WestLaw
  • Hands-on experience with SEDI, Cyberbahn, Teraview, and SEDAR would be an asset
  • Demonstrated ability to maintain strict confidentiality and legal privilege
  • Excellent verbal and written communication skills
  • Ability to work independently without supervision, take ownership of assigned tasks, and exercise good judgment
  • Excellent organizational skills and a meticulous attention to detail to ensure a high standard of quality work
  • Excellent time management, analytical and problem solving skills
  • Demonstrated success in establishing cooperative working relationships, diplomacy and tact at all times, dependable and diplomatic
  • Proficient computer skills
  • French language proficiency is an asset

Other details

  • Pay Type Salary
  • Equitable Bank, Toronto, Ontario, Canada