IMPORT AND OVERSEAS PRODUCTION COORDINATOR

THE PURPOSE OF THE ROLE

The incumbent must ensure the coordination and information sharing between overseas suppliers and the internal office. They are in charge of receiving, analyzing and negotiating the prices and participating in the distribution strategy between manufacturers and must respect all the required deadlines. In addition, they will have to work in close collaboration with the other technicians as well as with the Purchasing, Technical Design and Adjustment, Traffic, International and Distribution Center departments. 

JOB DESCRIPTION

• Manage the creation, as well as the updating of various production tools: follow-up tables, "Costing" tables;
• Update documents and computer systems when a style is changed;
• Attend “Costing” meetings in order to receive the “Boards” of the collection. Gather information on the styles and evaluate the best manufactures to carry out the production;
• Prepare RFQ requests (price requests) in the computer system by establishing the possible sellers for the production of the collections;
• Ensure the sending and coordination of all information used in the “Costing” process: information on style, material, details, etc.;
• Receive, analyze and negotiate all prices received from overseas suppliers before proceeding with the creation of purchase orders;
• Manage the sending of purchase orders to overseas suppliers and ensure the internal coordination of purchase order revisions during the season;
• Plan and lead weekly follow-up meetings with required parties;
• Maintain daily communication with overseas suppliers and contacts;
• Follow-up on orders and ensure that the goods are delivered on time to the port of origin, as well as to our distribution center;
• Collaborate with traffic teams to ensure that bookings and cut-offs are respected;Support the International team to ensure that requests, follow-ups and specific needs related to the various overseas partners are met;
• Cooperate with the distribution center team, follow-up with suppliers on the reports of orders received (problems with boxes, over-packaging, poor packaging);
• Ensure the coordination of price tags, including the creation of TXT Files that will be used to label the merchandise;
• Categorize the products purchased by establishing the HS codes that will be used for customs clearance of goods;
• Coordinate the creation and amendment needs of LCs (letters of credit) with the Finance team;
• Ensure the development and approval of product packaging items and ensure that products meet product labeling laws;
• Ensure the flow of communication and coordination between the design, purchasing, international, traffic departments on a daily basis;
• Visit stores regularly;
• Plan meetings with the purchasing department to present prices and various options for each program;
• Ensure coordination and compliance with internal processes across supply chain teams.

REQUIREMENTS

• College diploma in fashion design or equivalent;
• 2 to 3 years of experience;
• Essential bilingualism (written and spoken);
• Proficiency in Microsoft Office and knowledge of Blue Cherry, an asset;
• Experience in coordinating overseas production;
• Knowledge of the lingerie and nightwear industry, an asset;
• Ability to work under pressure;
• Good management and understanding of priorities and deadlines.