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Executive Administrative Assistant

Office, Langley, British Columbia, Canada Req #143
Wednesday, September 4, 2019
Title: Executive Administrative Assistant to the CEO
Ministry: Global Aid Network (GAiN) Canada 
Location: Langley, BC (mid-2020 – Abbotsford, BC) 
Reports to: Chief Executive Officer (CEO) of GAiN 
Position type: Permanent Full-time

Power to Change’s (P2C) mission is to help people know Jesus and experience His power to change the world. Do you want to be part of that mission? GAiN, the humanitarian partner of Power to Change, is hiring!

About the Ministry: 

Global Aid Network Canada (GAiN) is a worldwide humanitarian relief and development organization dedicated to relieving suffering, restoring dignity, and revealing hope to people living in some of the toughest places on earth. To read more on GAiN, please visit 

About the Role:

This position provides executive-level assistance to the CEO of Global Aid Network (GAiN) Canada.  

In this role you will be responsible to achieve the following objectives: 

Executive Support
The email inbox of the CEO is maintained and appropriate responses prepared/drafted in response to donors and other incoming requests 
The CEO’s calendar is proactively managed with meeting notifications and appropriate preparation done in advance of appointments 
Expense reconciliations, reports, and travel arrangements for the CEO are completed accurately in a timely way.
International Vision Trips led by the CEO are administrated accurately (i.e. travel arranged for donors, entry visa and paperwork requirements completed) 

Donor Coordination & Engagement Support 
Correspond and schedule meetings with donors, on the behalf of the CEO 
The CEO is prepared for meetings with donors, donor development, and cultivation events. 
The CEO is supported by maintaining his Donor Funnel/Forecasts by providing timely updates. 
Donor data is captured in a clear and organized manner and entered into appropriate databases in coordination with GAiN’s Advancement Team. 
Working with the GAiN Advancement team and the P2C database team, you will acquire a functional working knowledge of the P2C Customer Relationship Management (CRM) software to give support, run reports, and track GAiN donors
Participate in all staff meetings and attend weekly HQ chapel
Support external donor facing events and provide logistical support for fundraising events and campaigns when required 
Administrative support is given to office activities as needed

About You:

You have a growing, personal relationship with Jesus Christ 
You are dedicated with a servant's heart
You are passionate about initiative evangelism
You have some post-secondary education in a related field (an asset)
You have experience arranging international travel (an asset)
You have experience in donor relations/CRM management (an asset)
You have 2 – 3 years in an administrative role
You have strong public relation skills with a pleasant and professional demeanour, and are adept in interacting with senior leaders, both internally and externally
You have proven exceptional written and oral communication skills with the ability to take notes, draft replies and capture information 
You are confident and self-assured enough to handle details and read between the lines
You take initiative to effectively problem solve and handle changing priorities in a fast-paced environment
You are able to maintain strict confidentiality
You have strong administrative capacity
You are able to think critically
You have a strong understanding of Google products (Gmail, Google Drive, etc)
You pay strong attention to details, even when under time constraints

What We Offer Our Staff:

Employer-paid extended health and dental benefits 
Group RRSP contribution options with up to 2.5% matching after 1 year of employment
Access to our Employment Assistant Program (EAP) (if 25+ hours a week)
Paid vacation
Mentorship opportunities
Weekly Chapel services
Semi-annual Day of Prayer participation
Discounts at our Resource Centre

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly. 

Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents.
Candidates who are selected may be required to complete a background check.

To view more career opportunities at Power to Change, please visit

The mission of Power to Change is to further the movements of Christian evangelism and discipleship. All Power to Change staff members and volunteers work collectively to further this overall religious mission. The successful candidate for this position must have a pre-existing belief and demonstration of lifestyle as outlined in the Power to Change Code of Conduct and Statement of Faith. The successful candidate must agree to, sign and, in all good conscience abide by the biblical principles outlined by these documents. It is a prerequisite of employment at Power to Change that any and all staff members and volunteers sign and abide by these documents throughout their course of involvement at Power to Change. For a copy of the Code of Conduct and Statement of Faith, please contact Human Resources.

Other details

  • Pay Type Salary
  • Office, Langley, British Columbia, Canada